Section 1 and 2 of the Employment Rights Act sets out the information which is legally required to be included within the statement currently. The information to be provided includes:
- the employee and employer name
- the start date of employment
- the date the employee’s continuous employment started
- the method, rate or scale in place for remuneration calculations
- the intervals for payment
- terms and conditions relating to working hours such as normal working hours
- holiday entitlement and details relating to public holidays and holiday pay
- sick pay and incapacity for work provisions
- details of pensions and pension schemes
- the duration of notice to be given to, or provided by, the employee to terminate employment
- job title or description of the role
- the expected duration of non-permanent work or the date upon which fixed-term work will end
- the normal place of work or address details of the employer
- details of any collective agreements which directly affect the terms and conditions of the individual
- rules and procedures relating to disciplinary (or referring to a separate accessible document where these are located) and
- identifying the person to whom to raise a grievance or appeal against a disciplinary decision.
From 6 April 2020, the Employment Rights (Employment Particulars and Paid Annual Leave) (Amendment) Regulations 2018 extends the mandatory information which has to be included within the statement. From this date, additional information will have to be included on the below:
- the terms and conditions relating to work will extend to cover terms relating to normal hours of work, days of the week the worker will be required to work and whether these days/hours may vary
- terms relating to other forms of paid leave such as family-friendly leave
- details of other employee benefits, not just those relating to pay, such as benefits in kind or financial benefits
- terms relating to probationary periods including those in relation to length and conditions
- details of training provision and requirements.
These changes will only apply to statements provided where employment begins on or after 6 April 2020.